Privacy Policy

(Effective Date: As applicable)

This Privacy Policy describes how The Best Study Library, a private self-study facility located in Bathinda, collects, uses, stores, and protects personal information of its members, visitors, and website users.

By enrolling for membership, entering the premises, or using our website or facilities, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

1.1 Personal Information

Full name
Mobile number
Photograph
Identity proof (if required for verification)
Membership details and seating information

1.2 Biometric / Facial Data

Facial image captured for face-recognition entry access
This data is used only for access control and security purposes

1.3 Surveillance Data

CCTV footage from common areas within the premises

1.4 Digital & Technical Information

Wi-Fi usage metadata (IP address, device identifier, session logs)
Website interaction data (if applicable)

2. Purpose of Data Collection

Your information is collected strictly for the following purposes:

Identity verification and membership management
Controlled and secure entry into the premises
Ensuring discipline, safety, and rule compliance
Preventing unauthorized access, misuse, or misconduct
Infrastructure security and dispute resolution
Legal compliance and law-enforcement cooperation

We do not collect data for advertising, profiling, or marketing resale.

3. Use of CCTV & Surveillance

Your information is collected strictly for the following purposes:

CCTV cameras operate 24×7 in common areasfor safety and discipline
No cameras are installed in private areas such as washrooms
Footage may be reviewed:

- For security incidents
- Rule violations
- Internal investigations
- Legal or law-enforcement requirements

By entering the premises, members consent to such surveillance.

4. Use of Face Recognition / Biometric Data

Facial recognition data is used solely for secure entry control
This data is not shared, sold, or used for analytics or profiling
Access to biometric data is restricted to authorized personnel only

Biometric data is handled with strict confidentiality.

5. Wi-Fi & Internet Usage Privacy

Wi-Fi is provided for academic and light browsing purposes
Usage logs may be monitored to:
- Prevent illegal activity
- Ensure network security
- Comply with legal obligations

The library is not responsible for the content accessed by users.

6. Data Sharing & Disclosure

We do not sell, rent, or trade personal data.

Information may be disclosed only when:

Required by law or court order
Requested by law-enforcement authorities
Necessary to protect property, staff, or members
Required to investigate fraud, misconduct, or illegal activity

The library is not responsible for the content accessed by users.

7. Data Storage & Retention

Personal and membership records are retained only for operational and legal purposes
CCTV footage is stored for a limited periodunless required for investigation
Biometric and access data is retained only during active membership or as legally required

Data no longer required is securely deleted or anonymized.

8. Data Security Measures

We implement reasonable security practices to protect your information, including:

Restricted system access
Physical security controls
Limited staff authorization
Secure storage of digital records

However, no system is completely immune to risk. Members acknowledge this limitation.

9. Member Responsibilities

Members are responsible for:

Keeping their personal details accurate and updated
Not sharing access credentials
Reporting suspected misuse or identity theft immediately

The library shall not be liable for misuse caused by member negligence.

10. Third-Party Links

Our website may contain links to third-party websites or services.
We are not responsible for the privacy practices of such third parties.

11. Children’s Privacy

Membership is intended for students capable of independent study.
We do not knowingly collect data from minors without guardian consent where required.

12. Changes to Privacy Policy

The Best Study Library reserves the right to:

Modify or update this Privacy Policy at any time

Updated policies shall be effective upon publication on the website or notice at the premises.

13. Consent & Acceptance

By enrolling, signing the membership form, using the website, or entering the premises:

You acknowledge that you have read and understood this Privacy Policy
You consent to the collection and use of your data as outlined
You accept the legal enforceability of this policy